Annual General Meeting 2023

Shareholders were advised to notify the Board of Directors of possible requests to put matters on the agenda of Lamor’s Annual General Meeting 2023 by e-mail to the address agm@lamor.com no later than on 31 January 2023. Lamor did not receive any such requests by the due date.

Annual General Meeting 2023

Lamor Corporation Plc’s 2023 Annual General Meeting will be held on Tuesday, April 4, 2023, starting at 10:00 a.m. EEST at Kulttuuritalo Grand, Piispankatu 28, Porvoo, Suomi. The reception of persons who have registered for the meeting and the distribution of ballot papers will start at 9:30 a.m EEST.

The meeting will be held as a hybrid meeting in accordance with chapter 5, section 16, subsection 2 of the Limited Liability Companies Act. As an alternative to participating in the General Meeting at the meeting place, shareholders can exercise their rights fully during the meeting remotely. Instructions for remote participation are set out in Part C of the notice to the Annual General Meeting.

Notification of participation starts on 15 March 2023 at 10:00a.m. (EET) and ends at 28 March 2023 at 16:00 p.m. (EET).

More detailed instructions on registering for the Annual General Meeting can be found in the Annual General Meeting notice and on this page.

Important days

• 14.3.2023 Notice to the Annual General Meeting
• 15.3.2023 Registration for the Annual General Meeting begins (from 10.00 am EET)
• 23.3.2023 Annual General Meeting record date
• 28.3.2023 Registration closes (at 4.00 pm EET)
• 30.3.2023 Deadline to register a nominee registered shareholder to the temporary shareholder’s register maintained by the Euroclear Finland Oy (by 10.00 am EET)
• 4.4.2023 Annual General Meeting (from 10.00 a.m. EEST)
• 18.4.2023 The minutes of the Annual General Meeting on the website at the latest
  

REGISTRATION FOR THE ANNUAL GENERAL MEETING

Please register here.

MATERIALS FOR THE ANNUAL GENERAL MEETING

• Notice to the Annual General Meeting and Proposals to the Annual General Meeting
• Annual report 2022 (including Financial Statements, Report of the Board of Directors, the auditor´s report and Remuneration Report for the Governing Bodies
• Privacy Policy
• Power of Attorney
• Registration Form

Instructions for meeting participants      

1. Shareholder registered in the shareholders’ register 

Each shareholder, who is registered on 23 March 2023 (record date) in the company’s shareholders’ register held by Euroclear Finland Oy, has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the company. 

Registration for the Annual General Meeting will begin on 15 March 2023 at 10:00 a.m. (Eastern European Time). A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the Annual General Meeting, must register for the Annual General Meeting no later than on 28 March 2023 by 4:00 p.m. (Eastern European Summer Time) by which time the registrations must be received.

Shareholders may register for the Annual General Meeting by the following means: 

• via the website.

Online registration requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish or Swedish bank ID or mobile certificate.

• by e-mail or mail. 

A shareholder who registers by mail or email shall send the registration form available on the company’s website at investors.lamor.com/governance/general-meeting/annual-general-meeting-2023 no later than on 15 March 2023, 10:00 a.m. (Eastern European Time) or corresponding information to Innovatics Ltd by mail to Innovatics Ltd, Annual General Meeting / Lamor Corporation Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email at agm@innovatics.fi.

Requested information, such as the name, date of birth or business ID, and contact details of the shareholder, the name and date of birth of any assistant or proxy and whether the shareholder or his/her proxy will attend the Annual General Meeting in person or remotely must be provided in connection with the registration. 

The personal data given by the shareholders to the company or Innovatics Ltd will be used only in connection with the Annual General Meeting and with the processing of related necessary registrations.

The shareholder, his/her representative or proxy must be able to prove his/her identity and/or right of representation at the meeting if necessary.

Additional information on the registration is available during the registration period by calling Innovatics Ltd at +358 10 2818 909 on business days between 9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. (Eastern European Time or Eastern European Summer Time, as applicable).

2. Holder of nominee-registered shares 

A holder of nominee-registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which he/she on the record date of the Annual General Meeting 23 March 2023 would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Oy. Participation in the Annual General Meeting also requires that the shareholder has been registered on the basis of such shares in the temporary shareholders’ register held by Euroclear Finland Oy at the latest by 30 March 2023 by 10:00 a.m. (Eastern European Summer Time). In the case of nominee-registered shares, this is considered as registration for the Annual General Meeting. Changes in the ownership of shares after the record date of the Annual General Meeting do not affect the right to participate in the Annual General Meeting nor the number of votes of the shareholder.

A holder of nominee-registered shares is advised to request without delay the necessary instructions from his/her custodian bank regarding the registration in the temporary shareholders’ register, the issuing of proxy documents and voting instructions, and registration and remote attendance at the Annual General Meeting. The account management organisation of the custodian bank shall register a holder of nominee-registered shares, who wants to participate in the Annual General Meeting, in the temporary shareholders’ register of the company at the latest by the time stated above. Further information is also available on the company’s website at investors.lamor.com/governance/general-meeting/annual-general-meeting-2023/ no later than on 15 March 2023, 10:00 a.m. (Eastern European Time).

3. Proxy representatives and powers of attorney 

A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation. Proxy representatives must use strong electronic authentication when registering for the meeting online, after which they can register on behalf of the shareholder they represent. Proxy representative of the shareholder shall present a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder. Statutory right of representation may be demonstrated by using the suomi.fi e-Authorizations service available in the electronic registration service.

Model proxy documents and voting instructions are available on the company’s website at investors.lamor.com/governance/general-meeting/annual-general-meeting-2023 no later than on 15 March 2023, 10:00 a.m. (Eastern European Time). 

Should a shareholder participate in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration.

The possible proxy documents are requested to be delivered primarily as an attachment in connection with the online registration or secondarily by e-mail to agm@innovatics.fi or by mail to Innovatics Ltd, Annual General Meeting / Lamor Corporation Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland before the closing of the registration, by which time the proxy documents must be received. In addition to submitting the proxy documents, the shareholder or his/her proxy shall register for the Annual General Meeting in the manner described above in this notice.

4. Remote participation in the meeting 

A shareholder who is entitled to attend a General Meeting, may participate in the meeting and exercise his/her voting rights fully during the meeting not only by attending at the meeting venue but also via a remote access. 

In addition to exercising the right to speak, shareholders may ask questions in writing. The General Meeting may, under the conditions laid down in Chapter 5, Section 25 a of the Finnish Companies Act, decide on the principles by which written questions and other interventions may be combined and edited. 

A shareholder or proxy who has registered to attend the Annual General Meeting at the meeting venue may change his/her participation to remote participation. There is no need to notify the company of the change separately. 

Remote access to the Annual General Meeting will be provided through Inderes Plc’s general meeting service on the Videosync platform, which includes video and audio access to the Annual General Meeting. Remote access does not require any paid software or downloads. In addition to an internet connection, participation requires a computer, smartphone or tablet with speakers or headphones for sound and a microphone for oral questions or statements. One of the following browsers is recommended for participation: Chrome, Firefox, Edge, Safari, or Opera. It is advisable to log in to the meeting system well in advance of the meeting.

The participation link and password for remote participation will be sent by e-mail and/or SMS to the e-mail address and/or mobile phone number provided at the time of registration to all those who have registered for the Annual General Meeting no later than the day before the Annual General Meeting. Thus, shareholders who have registered to attend the Annual General Meeting at the venue may also participate in the Annual General Meeting remotely via telecommunication if they so wish. 

For more information on the general meeting service, additional instructions for proxies representing more than one shareholder, contact details of the service provider and instructions in case of possible disruptions can be found here: https://videosync.notion.site/Ohjeita-et-n-osallistuville-osakeomistajille-Inderes-Yhti-kokousratkaisut-ae488811332e49c2b4c990ab62148d53. A link to test the compatibility of your computer, smartphone or tablet with the network connection can be found here: https://flik.videosync.fi/katsoja-testi. It is recommended that you read the detailed participation instructions before the meeting. 

5. Other instructions/information 

The meeting language is Finnish. 

Shareholders who are present at the Annual General Meeting have the right to ask questions about the matters discussed at the meeting in accordance with Chapter 5, Section 25 of the Finnish Companies Act. Shareholders may exercise their right to ask questions during the meeting also in writing. The Annual General Meeting may, under the conditions provided for in Chapter 5, Section 25 a of the Finnish Companies Act, decide on the principles by which questions submitted in writing may be combined and edited. The answers of the company’s management to the questions submitted in writing during the meeting will be published on the company’s website within two weeks of the meeting. However, the Annual General Meeting may decide that the question must be answered at the meeting. 

Changes in the shareholding after the record date of the Annual General Meeting do not affect the right to participate in the Annual General Meeting or the shareholder’s voting rights. 

On the date of this notice to the Annual General Meeting, as of 14 March 2023, Lamor Corporation Plc has a total of 27,502,424 shares and votes. Of these shares, the company holds 542,450 shares, which are not entitled to vote at the Annual General Meeting.